Administrative Procedures for Employees temporary assignment to a Project for 3 months or more. [a more appropriate heading is needed]
Summary
Purpose or objectives
Procedures
Sub-heading is needed here
Project Sponsor will liaison with the selected employee Head of Department to seek availability of the employee.
If the Head of Department is in agreement then the Project Sponsor will formalize the request in writing to the employee’s Head of Department. GO TO STEP ______( Notification to the Selected Employee)
Employee’s Head of Department to acknowledge the Project Sponsor in writing indicating their agreement.
Notification to the Selected Employee
The Head of Department will write the employee within two (2) working days notifying him/her of the following:
Employee has been selected to be temporary assigned on a full-time basis to the Project
Notify the employee of the following:
effective date and period of assignment
who the employee will be reporting to
attached a copy of the duties that employee will be performing while attached to the Project
a copy of the letter to be forwarded to Director – Human Resources Department to be placed on employee’s personal file for record
BUDGET
Transfer of Funds
The respective employee Head of Department is to write the Director, Finance informing him/her of the following:
effective date and length of period of the temporary assignment to the Project
to transfer all salaries, allowances, etc. tied to the said employee be transfer to the Project
document is to be copied to the Director-HRD for employee’s salaries, allowances, etc be transferred to the Project budget
a copy to be forwarded to the Project Sponsor for information
Budgeting
Project Sponsor to ensure that if the project will continue into the next fiscal year, the Project Sponsor is to budget for the assigned employee’s salaries, allowances, increments, etc.
Sub-heading is needed here
Human Resources to notify the following Heads of…