Each
project passes through different processes: initiation, planning, execution,
monitoring and control, and closing. Stakeholders are not equally involved in
all the process groups listed above.
Suppose the government
awards your company a project to construct a 100-mile-long express highway for
an upcoming mega sports event in the country, which must be completed within the
next 12 months. The project involves the construction of 5 bridges, 8 tunnels,
and 4 exits in each direction of the highway. Land has been acquired by the
government and the relocation of citizens and villagers affected by the project
is complete. Although all citizens have been relocated, there is resentment
amongst citizens situated near the proposed exits. In addition to constructing
the express highway, your organisation is responsible for obtaining
environmental clearance from the Ministry of the Environment and the approval of
design from the Public Works Department and Road Development Authority. A
minister of state will personally monitor the progress of the project on a
monthly basis, and will evaluate the attainment of intermediate milestones and
quality and safety requirements. You are working on the creation of a
communication plan for the project.
Discuss the kind of
information that you will share with each project stakeholder during the various
phases of the project, as given in the table below. Assume required details as
necessary, and justify the information needs that you identify for each
stakeholder.